Saturday, December 2, 2023

How to export Office 365 mailbox to PST – A Complete Guide

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Currently, users are moving their Office 365 mailboxes to Outlook PST for various reasons. Most users think that it is a tough task to export Office 365 mailbox to PST file format, but users only need the right direction. Therefore, we are here to teach you simple solutions to move your Office 365 mailbox into Outlook PST.

Office 365 is a cloud-based Saas that gives various user-centric features to manage their emails in a more effective way. Getting a PST file from Office 365 mailboxes has some obvious reasons that we are going to discuss.

So, understand the reasons and ways to perform this exporting process in detail by reading this blog until the end.

Factors Why are users converting Office 365 mailboxes to PST

Reasons are not specific for exporting mailboxes into PST file format. But there are some common reasons that may insist you export Office 365 mailbox to PST file format.

  • PST file is easier to access and also port from one system to another one. So, with this process, users will be enabled to move their PST file data easily.
  • If users encounter any accidental data loss situation in the future, they can easily retrieve their data from the PST file. Through this, users can keep their data safe and secure from various unfavorable conditions.
  • In case users want to keep secure their important emails on a local drive, they backup Office 365 emails into a PST file.
  • If users want to migrate to another platform, they look to process this exporting task to move all their important emails.

For such reasons, users export their Office 365 mailbox into PST file format. Exporting mailboxes is beneficial for users in various ways.

Solutions to backup Office 365 emails into Outlook PST

Users can take help from manual and professional methods to complete this exporting process. The manual method we will learn in this article is the eDiscovery Export Tool, which is a native tool of Microsoft. In the professional method, we will introduce professional third-party tools to accomplish this task in a faster way. So, let us discuss how to export Office 365 mailbox to PST using the manual method and professional third-party software.

The eDiscovery Export Tool to export PST from Office 365 mailboxes

Users need to follow a few steps to successfully export their Office 365 mailbox into PST files using eDiscovery Tool. We know that it is a bit challenging for users to understand this solution, especially for those who are working on this kind of exporting task for the first time. But if you follow the below steps, it might help you to get rid of the complexity of this manual method. Go with each step carefully and backup Office 365 emails to PST in an effective way.

Step 1: Open Microsoft 365 login page and enter your details to log in.

Step 2: Click on the ‘Security & Compliance’ in the Admin Center.

Step3: Afterwards, click on the ‘Permissions.’

Step 4: Then, choose the ‘eDiscovery Manager’ option.

Step 5: On the eDiscovery Manager page, click on the Edit role group option.

Step6: Then, move to Security & Compliance and click on the Content Search option.

Step 7: Click on the ‘+ New Search’ option to create a new content search to export Office 365 mailbox to PST.

Step 8: Then, choose the data you want to move to Outlook PST file format. Also, you can utilize the “Add conditions” as per your requirements.

Step9: Click on the Select Specific Locations and then choose the Modify… option.

Step 10: Select emails or specify the mailboxes through Choose user’s group option.

Step 11: You can also backup Share Point data and Public folders by enabling the Public folders option.

Step12: Continue with the process by clicking on the Save & Run button.

Step 13: Enter the name description for your content search and click on the Save button.

Step 14: Then, it will start the search in the background.

Step15: Thereafter, click on the ‘More’ button and then choose Export results.

Step 16: Afterwards, tap on the Export button to back up the Office 365 mailbox to PST format.

Step 17: Click on the Exports tab and view the list.

Step18: Press the Download results and copy the Export Key.

Step 19: Click on Install to start downloading the eDiscovery Export tool.

Step 20: Paste the copied key after the tool gets downloaded. Choose the location to save the resultant PST file in your system.

Step 21: Click on the Start button to export Office 365 mailbox to PST file format.

This method may take a long time due to its lengthy working process. Users should have a good technical understanding to handle this manual method to complete this backup task. For users who want a simplified way to accomplish this task can take a look at the Shoviv Office 365 backup tool.

Professional method for exporting Office 365 emails to PST

No one wants to use a lengthy and risky process for exporting their Office 365 data to PST file format. There is why we are sharing an effective solution that will fulfill your demands by completing this task quickly. Shoviv Office 365 Backup Tool is a simple solution that every user can use to export PST files from MS Office 365 mailboxes. Users will export their mailboxes into other file formats such as MBOX, HTML, EML, MSG, and many more.

Users can select any size of the mailbox to export in the PST file format using this software. Moreover, this software allows users to choose various mailboxes at a time for processing. Users can process various mailboxes in a single click with the help of this tool. Using this software, all one can export Office 365 mailbox to PST file format in an easy way.

Summing Up

We discussed native and professional solutions to perform the Office 365 mailbox exporting process into Outlook PST. In the end, we conclude that the Shoviv professional third-party tool is a simple and effective way to export Office 365 mailbox to PST file format. Users can even try out its free demo version to get a practical understanding of how it works.

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